Accounts Payable / Payroll Specialist

Accounts Payable
- Receive, review, and verify vendor invoices for accuracy and appropriate coding
- Process approved payments via checks, ACH, and wire transfers
- Maintain vendor records and account details in the system
- Generate and review ap aging and payment reports for financial oversight
- Communicate with vendors to resolve payment inquiries and discrepancies
- Enter employee expense report reimbursements in ap/payroll systems on a bi-weekly basis
- Digitally store invoices on the shared drive during ap entry
- Maintain physical filing for specific paper-based documents in the office



Payroll
- Monitor and audit employee time entries to ensure accuracy and compliance
- Approve or correct missed time punches and timecard exceptions
- Manage PTO, sick, and vacation time adjustments
- Prepare and process weekly and bi-weekly payrolls, including importing time data       
- Provide employee support for payroll-related inquiries and troubleshoot issues       
- Process independent contractor 1099 payroll for subsidiary company
- Communicate with staff on timing of components of timely payroll transmission